Abyss - We use your details to match you with roles, or to help your business hire.
- We never send your CV to a client without your agreement first.
- We keep candidate and referral details for 24 months from our last contact, unless you ask us to delete them sooner.
- We don't sell your data, and we don't use automated decision-making to judge you.
- You can ask to see, correct or delete your data at any time by emailing Contact@AbyssTalent.com.
1. Who we are
Abyss Talent Solutions Ltd is a Talent Consultancy registered in England and Wales, company number 16083610. Our registered office is 25 Zoar Street, Dudley, DY3 2PA, United Kingdom.
We are the controller of the personal data described in this notice. We are registered with the Information Commissioner's Office (ICO), registration number ZB921843.
For any privacy question or request, email Contact@AbyssTalent.com.
2. Who this notice covers
- Candidates: people who apply for a role, register their interest, or who we approach about an opportunity.
- Referrers and the people they refer: anyone who introduces a candidate or client to us, and the person or company they introduce.
- Clients: contacts at businesses we work with or talk to about hiring, including referees and interviewers.
- Website visitors: anyone who uses abysstalent.com.
3. What we collect
Candidates
- Name, email, phone number, location and LinkedIn profile.
- Your CV, career history, skills and qualifications.
- Current and expected salary, notice period and the type of role you want.
- Notes from our conversations, interview feedback and the outcome of any application.
- References, only once you've given us permission to contact your referees.
- Right to work information, only when a client needs it at offer stage.
We don't ask for sensitive information such as health, ethnicity or religion. If you choose to tell us something like this, for example to arrange a reasonable adjustment for an interview, we'll use it only for that purpose.
Referrers
- Your name, email and phone number, the details of the person or company you refer, and bank details if a referral reward becomes due.
Clients
- Business contact details, job title, the roles you're hiring for and our correspondence with you.
Website visitors
- Information collected by cookies, such as pages visited and how you arrived at the site. See section 10.
4. Where your data comes from
- From you, when you apply, register, refer someone, book a call or email us.
- From someone who refers you. If that happens, we'll tell you within one month, and the first time we contact you, who referred you and how we got your details.
- From public professional sources such as LinkedIn and company websites, when we're looking for people for a specific role.
- From clients, for example interview feedback.
5. How and why we use it
Data protection law requires a lawful basis for each use of your data. These are ours:
| What we do | Lawful basis |
|---|---|
| Match you to roles, contact you about opportunities and support you through a hiring process | Legitimate interests (running a recruitment business), and steps you ask us to take before a contract |
| Introduce your CV to a client | Legitimate interests, and only after you've agreed to that specific introduction |
| Find people for a role using public professional profiles | Legitimate interests |
| Keep records of introductions and placements | Legal obligation (including the Conduct of Employment Agencies and Employment Businesses Regulations 2003) |
| Deliver services to clients and manage our contracts | Contract, and legitimate interests |
| Pay referral rewards | Contract, and legal obligation (tax and accounting records) |
| Send occasional updates about roles or our services | Legitimate interests for business contacts, or consent where the law requires it. You can opt out at any time. |
| Website analytics and non-essential cookies | Consent |
We don't make decisions about you using only automated processing.
6. Who we share it with
- Clients hiring for a role you've agreed to be put forward for.
- Service providers who help us run the business, under contract and only on our instructions: HubSpot (customer relationship management and website) and Microsoft 365 (email, calendar and file storage).
- Professional advisers such as accountants and lawyers.
- Authorities, when the law requires it.
We never sell your personal data.
7. Transfers outside the UK
We work with clients across Europe and North America, and some of our service providers may process data outside the UK, including in the United States. When your data leaves the UK, we make sure it's protected by one of these:
- a UK adequacy decision for that country, including the UK Extension to the EU-US Data Privacy Framework where the provider is certified;
- the UK International Data Transfer Agreement or Addendum, or equivalent contract terms.
If you agree to be introduced to a client in another country, your CV will be sent to that client in that country.
8. How long we keep it
| Data | How long |
|---|---|
| Candidate details | 24 months from our last meaningful contact with you |
| Referral details | 24 months from the referral, or until any reward is paid, whichever is later |
| Records of introductions and placements | 6 years |
| Financial records, including referral payments | 6 years, for tax purposes |
| Client contacts | For as long as we work together, then 24 months |
You can ask us to delete your details sooner. We'll do so unless the law requires us to keep part of the record.
9. Your rights
You have the right to:
- ask for a copy of the personal data we hold about you;
- ask us to correct anything that's wrong;
- ask us to delete your data;
- ask us to limit how we use it;
- object to us using it, including for any updates or marketing, which we'll always stop;
- ask for your data in a portable format;
- withdraw consent at any time, where we rely on consent.
Email Contact@AbyssTalent.com. We'll reply within one month and there's no charge.
If you're unhappy with how we've handled your data, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
10. Cookies
Our website uses essential cookies to work, and, with your consent, analytics cookies from HubSpot to understand how the site is used. You can change your choice at any time using the cookie banner, or block cookies in your browser.
11. Security
We keep your data in secure, access-controlled systems with multi-factor authentication. Only people who need it to do their job can see it. If a breach ever puts your rights at risk, we'll tell you and the ICO as the law requires.
12. Changes and contact
We'll update this notice if the way we use personal data changes, and show the new date at the top.
Questions or requests: Contact@AbyssTalent.com.